Prepare for system decommissioning, implement a GDPR project, and more

... Foreword by the Fathers of SAP ILM ... 15

... Foreword by DSAG ... 17

... Foreword by SAP SE Chief Financial Officer ... 19

... Preface ... 21

... Target Audience ... 21

... Objective ... 22

... Structure of the Book ... 22

... Acknowledgments ... 24

1 ... Introduction to SAP Information Lifecycle Management ... 25

1.1 ... From Data Archiving to Information Lifecycle Management ... 25

1.2 ... Retention and the Law ... 32

1.3 ... Summary ... 38

2 ... Basic Functions in SAP ILM ... 39

2.1 ... Archiving Object and Data Destruction Object ... 39

2.2 ... SAP ILM Object: The King of the Retention Rules ... 40

2.3 ... Audit Area: A Reason to Define Retention Rules ... 45

2.4 ... Policy Categories ... 60

2.5 ... Policies ... 63

2.6 ... WebDAV, BC-ILM Certification, and SAP ILM Store Browser ... 86

2.7 ... Data Destruction Functions ... 113

2.8 ... Required Business Functions ... 136

2.9 ... Required HTTP Services ... 138

2.10 ... SAP ILM Roles and Transactions ... 140

2.11 ... Summary ... 141

3 ... Additional Functions in Retention Management ... 143

3.1 ... SAP ILM Notifications ... 143

3.2 ... SAP ILM Enhancements for Archive Management ... 151

3.3 ... SAP ILM Work Center ... 154

3.4 ... SAP ILM Store ... 169

3.5 ... Data Controller Rule Framework ... 182

3.6 ... Legal Case Management ... 204

3.7 ... Summary ... 217

4 ... Simplified Blocking with SAP ILM ... 219

4.1 ... How GDPR Influenced SAP ILM Innovation ... 219

4.2 ... Overview of Solutions ... 225

4.3 ... Preparatory Steps ... 228

4.4 ... Blocking in the Business-Related View ... 259

4.5 ... Summary ... 285

5 ... Blocking and Destruction with SAP ILM in SAP S/4HANA Cloud ... 287

5.1 ... SAP S/4HANA Cloud vs. SAP ERP and SAP S/4HANA ... 287

5.2 ... Required User Roles and Business Catalogs ... 289

5.3 ... Audit Areas ... 289

5.4 ... SAP ILM Objects ... 291

5.5 ... Policies ... 292

5.6 ... Object Groups and Rule Groups ... 293

5.7 ... Business Rules Management Application ... 295

5.8 ... Archiving ... 295

5.9 ... Blocking Master Data ... 308

5.10 ... Managing SAP ILM Business Rules ... 314

5.11 ... Data Destruction Functions ... 315

5.12 ... Summary ... 321

6 ... Blocking and Destruction in SAP ERP HCM ... 323

6.1 ... Fundamentals and Special Characteristics of SAP ERP HCM ... 324

6.2 ... Controlling Authorizations in a Specific Period in SAP ERP HCM ... 332

6.3 ... Data Destruction in SAP ERP HCM with SAP ILM ... 347

6.4 ... Complete Deletion of a Personnel File in SAP ERP HCM ... 408

6.5 ... Further Destruction-Relevant Data in SAP ERP HCM ... 418

6.6 ... Information Request by an Employee ... 429

6.7 ... Overview of Functions and Transactions ... 431

6.8 ... Summary ... 431

7 ... Implementing an SAP ILM GDPR Project ... 433

7.1 ... Overview ... 434

7.2 ... Stages of an SAP ILM GDPR Project ... 435

7.3 ... Complex System Landscapes in an SAP ILM GDPR Project ... 460

7.4 ... Business Processes and Data Controller ... 468

7.5 ... Summary ... 475

8 ... System Shutdown with the Retention Warehouse ... 477

8.1 ... Foundations and Definition ... 477

8.2 ... System Architecture ... 479

8.3 ... Replication of Data from the Legacy System ... 481

8.4 ... Archiving Data from the Legacy System ... 490

8.5 ... Transferring Archived Data to the SAP ILM Retention Warehouse System ... 499

8.6 ... Reporting in the SAP ILM Retention Warehouse System ... 504

8.7 ... Summary ... 518

9 ... Managing the Data Lifecycle of Custom Code with SAP ILM ... 519

9.1 ... Decision Criteria for an SAP ILM Connection ... 519

9.2 ... SAP ILM Compatibility with the Archiving Object ... 523

9.3 ... SAP ILM Compatibility with the Archive Write Program ... 525

9.4 ... Data Destruction Object: An Alternative to an Archiving Object ... 531

9.5 ... Creating an SAP ILM Object: Transaction IRM_CUST ... 542

9.6 ... Summary ... 590

... Appendices ... 591

A ... References ... 591

B ... The Authors ... 593

... Index ... 597